Deanna asked:
"Just wanted to get some opinions - would you say that it's better to
house active records centers in basements of buildings (water does roll
downhill unfortunately), or on a ground level or higher floor? Keep in
mind we're in tornado country here (Oklahoma), which is why I'm torn."
I would suggest you do a risk analysis and determine costs for both
scenario's. As Pilar mentioned ground floor space is more expensive than
basement space. The practical side of me says stay away from basements if
at all possible. There is a greater chance that your records may be
damaged beyond repair if records are stored in a basement as water flows
to the lowest point in the building. On a main floor, the records may get
wet, but still be salvageable.
In our organization, we have insurance to cover the restoration and repair
of all critical records. For us, we are not in tornado country and our
greatest risk is from broken pipes or fire.
Perhaps your critical records could be stored towards the centre of the
building (as suggested) with your less critical records towards the
outside.
Good luck,
John Annunziello, CRM, ermm
Manager, Records and Information
Toronto and Region Conservation Authority
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