Erin,
 
you might look at this site
 
http://privacy.med.miami.edu/glossary/xd_education_records.htm
 
Chris Flynn
 
 
 

 

> Date: Tue, 30 Aug 2011 12:36:57 -0400
> From: [log in to unmask]
> Subject: FERPA/HIPAA at Universities
> To: [log in to unmask]
> 
> At the university where I work we are in the process of reigning in and
> putting some governance around a workflow and scanned image database that
> quite a few departments have been using for awhile. The same company that
> makes this product also makes a records retention module that we will be
> adding to the database to assist with applying the records retention
> schedule to the images that are stored in it.
> 
> As the Records Management department proceeds we've found that we have the
> need to access all the "drawers" where these images are stored to assist
> with workflow development, best practices, and, of course implementing the
> retention module. Our IT department required that we ask permission of all
> the image "owners" before giving us access. Some of the image owners have
> denied us access by saying that the images in the database contain
> information covered by FERPA or HIPAA and, as such, we are not allowed to
> see them.
> 
> Has anyone else out there encountered this? Does FERPA or HIPAA really
> exclude an internal department such as records management from viewing
> records that are considered covered by these regulations? 
> 
> Thanks,
> Erin Vandenberg
> Director of Records Management
> DePaul University
> [log in to unmask]
> 
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