You can also peruse "Emergency Management for Records and Information Programs, 2nd Ed." By Jones and Barber, published by ARMA. http://tinyurl.com/3bzgs7x It has lots of tips and procedures for preparation before an event as well as prevention of loss in case of an event.
Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
[log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Hugh Smith
Sent: Thursday, September 01, 2011 9:47 AM
To: [log in to unmask]
Subject: [RM] Hurricane Irene effects - Act now to prevent damage to records
For those who did not have an issue but thought "Wow that was close!!" Let's talk about next time you have a pre-warning of an event.
Example: "The Dam just broke, we have two hours until it hits our area."
Your reaction, take a roll of duct tape and tape the bottom sill plate of the door and up both sides of the door to a height of about 12". No vault door will keep water out of a vault if there is a level above 1/4". If the water stands for any time in the area of the vault, the water will migrate through the walls. But if you were a good records manager, your first shelf would be 3" to 6" above the floor level so a small amount of water is not an issue.
Example: It is the beginning of hurricane season and you have time to plan. Inspect the shelving to make sure your bottom shelf is the required 3" or better yet 6" above the floor level.
Also, look at your drywall, It should have been installed 1/2" above the floor level so water and then mold and mildew would not move into it. The rubber molding is then glued on to cover the bottom gap. This is the approved method for drywall install so mopping, slight water spills, etc., do not create mold problems.
Also, never let them install carpet in the vault. Code not not allow it and it is a huge mess when flooding hits it.
You have one more beach weekend left. Take the NFPA 232 to the beach and read it. When you read it after flooding or a fire, it is a thrilling read.
Also pick up a copy of the NFPA Journal for July/August. It is really scary.
Hugh Smith
FIRELOCK Fireproof Modular Vaults
[log in to unmask]
(610) 756-4440 Fax (610) 756-4134
WWW.FIRELOCK.COM
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|