Yvonne,

You might ask Bill Roach.

Chris Flynn

On Thu, Apr 5, 2012 at 1:02 PM, Yvonne Spence <[log in to unmask]>wrote:

> Hi, my name is Yvonne Spence.  I am a long time records manger.  I used to
> be the Deputy City Clerk in Austin, TX, but now I am the City Clerk in
> Fresno, CA.  I am a longtime user of the list serve, but I rarely post.
>  However a response that I received today from a State agency in California
> threw me for a loop and prompted me to post a question to this group.  Here
> is the response I received:
>
> "The original statement may be discarded after two years so long as it can
> be accessed via a space saving device for the remaining five years (or
> longer).  We no longer recommend microfilm, as the technology is outdated
> and the statements must be accessible for the entire retention period, or
> longer, if the record is retained longer than seven years. "
>
> I have always regarded microfilm to be the most trusted tool used for
> preservation purposes, is this no longer the case?
>
>
> [cid:image001.png@01CD132C.672ACF40]
> Yvonne Spence, CRM CMC
> City Clerk
> 2600 Fresno Street
> Fresno, CA 93721
> 559-621-7665
> [log in to unmask]
>
> www.fresno.gov
>
>
>
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>

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