Sacha, I am providing you with the areas that are covered under doc control and some audit measures that I would look at.
Workflow
Creation
Numbering and Naming
Meta data
Versioning
Revisions
Review
Transmittals
Approvals
Publishing
Storage
Audit
Current workflow state
Attribute data
Transmittal data
Document register
Reporting
Handover
Please contact me off-line for more detail.
Cheers
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Yvonne Socha
Sent: Tuesday, October 30, 2012 11:03 AM
To: [log in to unmask]
Subject: Re: Metrics and controlled documents
Hi Glen,
Yes, that is the type of controlled document I'm referring to, and it is typically ised by the engineering and construction departments of this organization.
Yvonne
On Tue, Oct 30, 2012 at 11:58 AM, Glen Sanderson <[log in to unmask]
> wrote:
> Yvonne the very first question to be answered is What is a controlled
> document? From my background it is a document typically used in the
> engineering world and associated with versioning/revisions,
> distribution matrixes and transmittals. Is that what you are
> referring to when you mention controlled documents or something else?
>
> -----Original Message-----
> From: Records Management Program [mailto:[log in to unmask]] On
> Behalf Of Yvonne Socha
> Sent: Tuesday, October 30, 2012 10:38 AM
> To: [log in to unmask]
> Subject: Metrics and controlled documents
>
> Hello,
>
> I am an information consultant who hopes the group may be able to
> assist with resources or ideas. I am assisting a federal organization
> that has a problem with document control. That are using SAP DMS and
> have both classified and unclassified documents. Currently they have
> no metrics. I am researching best practices in metrics as related to controlled documents.
>
> I have completed numerous searches on metrics in conjunction with
> document control and /or records management in both business and
> federal organizations. I have also searched for sources that explain
> current government and private document control issues. Unfortunately,
> I have come up with very little information. I've tried AIIM, ACT-IAC,
> NARA, and LC plus numerous commercial databases. I'm thinking at the
> very least they need sources on creating metrics since I cannot locate any best practices.
>
> If anyone could offer any suggestions, I would appreciate it.
>
> Best regards,
>
> Yvonne Socha
>
>
> --
> Yvonne M. Socha MEd., MSIS
> Minerva Consulting
> 865-742-3478
>
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--
Yvonne M. Socha MEd., MSIS
865-742-3478
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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