Dan
I have been in RM for a long time and am now retired. At one time the
university offered a degree in records management, have you looked into the
material used for that program?
I am surprised you are still looking at paper storage, most records are born
digital and can be managed digitally now. I'd look into that as an
alternative - we used to scan only on request, these days people often have
their own scanners or a scanner is part of the photocopier so they can do
their own, anything not requested would never be scanned and would live out
its retention in paper form and be discarded.
Its best if you develop your own metrics by collecting information from the
repositories and your commercial records centre regarding activity, costs
current and future trends, perhaps the mailroom, reprographics and graphics
and IT should be brought in regarding activity, digital trends and costs. If
you are not sure where to start use a consultant like Tab Canada to get a
report on current state and recommendations at a high level which won't be
expensive, address details slowly later.
Fern Phillips retired CRM in Alberta
[log in to unmask]
http://www.pfern.info
and www.fernsblog.wordpress.com
--------------------------------------------------
From: "Dan Elves" <[log in to unmask]>
Sent: Tuesday, November 13, 2012 8:18 AM
To: <[log in to unmask]>
Subject: Introduction and Request for Figures from University/College RIMs
> Good morning all,
> Please allow me to introduce myself to the list. My name is Dan Elves
> and I have recently taken on the position of FIPPA and Records Officer
> at the University of Winnipeg in Manitoba, Canada. My background is in
> Archival Studies but I have worked in other records management programs
> as well. Our RIM program is just getting off the ground so I intend to
> be a frequent patron of the list. I also hope to contribute to the
> discussion as much as I am able.
> I am requesting the list’s assistance in developing a business case for
> our program. I would very much appreciate if list members could
> communicate any metrics and figures they may have – from their own RIM
> program or elsewhere – of:
> 1) General business efficiencies brought about by the creation of
> a university or college RIM program; and
> 2) Cost savings incurred by moving inactive records to low-cost
> storage on campus or to off-site commercial vendors.
> I have found a few examples from JISC in the UK and one from the
> University of Tennessee, Knoxville, but other examples would be most
> welcome. If discretion is a concern, please feel free to contact me
> off-list. Thank you in advance for any assistance you can provide.
> Best regards from chilly Winnipeg,
> Dan Elves
> FIPPA and Records Officer
> University of Winnipeg
> 515 Portage Ave.
> Winnipeg, MB R3B 2E9
> Tel: 204-988-7538
> Fax: 204-783-8910
> Email: [log in to unmask]
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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> message.
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>
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