Federal and state regulatory agency requirements for records/info retention
specify minimum requirements; not retention period.  So, one cannot trump
another.

Here is the retention factor matrix:
Operational (reference need)
Fiscal, if any (tax, audit, finance)
Regulatory, if any (Fed or state published specific regulatory requirements)
Legal, if any (General Counsel advice; considerations for statutes of
limitations; sometimes for other cultural or political factors)
Historic, if any  (Archival considerations; usually 1-3% of an org's info
assets; depending upon industry)

The retention for any record series will be the longest of the above
researched and evaluated requirements.  One requirement may be longer than
the other; the longest will define the retention.

State regulatory agency requirements are not always uniform; frequently not.

-- 
Best regards, Steve
Steven D. Whitaker, CRM
On Fri, Nov 16, 2012 at 5:00 AM, Glen Sanderson
<[log in to unmask]>wrote:

> We all have should have a schedule that allows us to determine the
> retention of company records.  A retention schedule that has its basis in
> regulatory and statutory requirements.  We know that requirements change
> and I have heard a few different numbers of laws that affect retention
> several years ago and I am sure it has increased since.  Does anyone know
> how many laws there are in the US that affect retention?  Are they fairly
> uniform across states?  Does federal always trump state or does state trump
> federal?
>
> Have a great Friday
>
> Glen Sanderson
> Records Manager, Records and Information Management
> CALPINE CORPORATION
> Direct:   (713) 315-9335
> Email:    [log in to unmask]<mailto:[log in to unmask]>
> [Description: cid:image003.png@01CDC246.5876C390]
> <snip>

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