I work as a records manager in Maine and I think this is 
Hi Felicity,

I work as a records manager in Maine and I think this is what you are looking for http://www.mainelegislature.org/legis/statutes/16/title16sec456-A.html. This states 'A record may not be denied legal effect, validity or enforceability solely because it is in the form of an electronic record'. 


Matthew. 

-- 
Matthew Revitt
Program Manager, Maine Shared Collections Strategy
207-581-1634
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This project is supported in part by a grant from the Institute of Museum and Library Services.



________________________________
 From: "Kennedy, Felicia" <[log in to unmask]>
To: [log in to unmask] 
Sent: Monday, 26 November 2012, 15:14
Subject: Laserfiche and long term retention
 
Good afternoon,

I am fairly new to my position in the Records Department and very new to this listserv.  This is my first time posing a question.

I should add that our staff all recently changed in the last year, we have acquired a scanner and are looking forward to moving our program ahead into the digital age.

I recently had a question from a school district which has invested in Laserfiche.  Their plan was to use this program for all of their records to alleviate space constraints caused by mounds of paper retention.  The man I spoke with told me he was informed by a lawyer that the only "legal" forms of retention for long-term/archival material was in microfilm or microfiche or to also keep their original paper records.

For our scanning project, we are looking at records with retentions of 25 years or less.  We have not come up with a plan for archival materials.  When I first started this position, I looked for information which related to this topic - giving a concise and clear outline of what was acceptable to keep in digital format (scanned records) - something I would be able to reference at times like this.  I'm not sure where the lawyer in question attained their information.

Are there guidelines for retaining digital records with a retention of longer than 25 years or records that are archival (referring to scanned records - not born digital)?  I have found some information, just not quite what I'm looking for.  Perhaps I'm not looking in the right place.  I'm pretty sure this list will point me in the right direction.

Thank you,
Felicia

(Anything specific to Laserfiche is also appreciated.)

Felicia Kennedy
Maine State Archives
Augusta, ME
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