My suggestion is to begin with questions, not statements. Here are some ideas:
Where do you see the information environment in a year? In ten years?
What are your perceptions of the biggest gaps in our current records environment?
What frustrates you the most when you work with records/documents?
What keeps you awake at night when you think about compliance, risk, and litigation issues?
Imagine you have all the power and resources you need to build the perfect information environment. What would you do?
Where would this company be if we suddenly lost access to our vital information?
I have found such an approach to be an effective vehicle to identify opportunities to build a program. Leaders almost always know what they don't like and how they wished it would work. And learning about the frustrations provides you with the chance to address something that will be visible to your stakeholders. Even if it isn't the classical way to begin building a program, I have found that momentum and buy-in creates a foundation to such success. And you can truly state that your initial efforts are to improve those areas suggested by your leadership.
David B. Steward
Director of Records
HUSCH BLACKWELL LLP
4801 Main Street, Suite 1000
Kansas City, MO 64112
Direct: 816.983.8860
Fax: 816.983.8080
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of SHEALY, CAROLE C
Sent: Monday, December 10, 2012 12:49 PM
To: [log in to unmask]
Subject: Need ideas for Records Advisory Team Kick off Meeting
Good Afternoon very smart fellow listers:
I just formed my first Records Management Advisory Team (YIKES) and our first meeting just got moved from next Monday to tomorrow! I don't want to send the entire team running screaming from the building by hitting them up all at once with the challenges we face in this newly created department, however I am scrambling for ideas to get them thinking and feeling good about being on this team without boring them to death. This is a small group and everyone knows each other so I'm not looking for icebreaker type activities or ideas. I mainly want to get them thinking about records. Get the neurons firing...Does anyone have any ideas or things they have tried or suggestions? I am a Toastmaster and can def. research some things but am running short of time.
Carole C. Shealy
Coordinator, Records Compliance
Gas Transmission Pipeline
Cayce, SC 29033
803-217-1814 - office
803-413-3242 - cell
803-933-8882 - fax
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