Old school,

Well it depends, how hard is the rock? How much do you want to avoid that
hard place? Get a copy machine, and pull the folders out the box. Spread
the folder labels out over the platen. Make two copies. Put the files back
in original order. Put the box label info on the box identity on each page.
Place one copy of the complete box list in the box. Keep the second copy.
It ain't pretty but I've seen it done. It's cheap, relatively fast, reduces
chance of error. In theory, after the move, you can key or scan the lists.
If you have question feel free to contact me. To paraphrase the realtors,
time time time. Good luck

Chris Flynn

On Thu, Apr 25, 2013 at 9:34 PM, Craig Conant <[log in to unmask]> wrote:

> Hello, Listserv Colleagues,
> I want to thank everyone who responded to my request for information about
> moving sensitive records in the context of an office move/remodel. Your
> suggestions were very helpful.
> Another issue associated with the move is the production of box contents
> lists. While many of our records have been entered into a database from
> which we can easily produce box contents lists simply by wanding in the
> barcodes of the folders during the boxing process, there is a significant
> number of folders that haven't been entered into any sort of tracking
> system.
> In a situation like this, is there any alternative to the labor-intensive
> process of compiling box contents lists manually, either in handwritten
> lists or by manually entering the data on a laptop while boxing up the
> folders?
> Again, any suggestions you have would be greatly appreciated.
>
> Craig Conant
> ASRC Primus
> [log in to unmask]
>
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