Yup I agree.  Virginia's state requirements are much shorter - five years
after separation.  As a result my HR department (Old Dominion University)
feels much more comfortable retaining the electronic version of the
personnel file totally electronic for active employees.  We are also using
an established software vendor that has been around for a number of years -
pretty confident that they won't go away any time soon.  But there are
always risks going electronic - we have instituted some processes with the
hope of mitigating them.  Only time will tell...

Bruce White, CRM, PMP
Virginia Beach, VA
e-mail: [log in to unmask]
LinkedIn:  http://www.linkedin.com/in/bblanco

Sometimes the questions are complicated
and the answers are simple.
                       Dr. Seuss


On Fri, Aug 30, 2013 at 11:02 AM, Larry Medina <[log in to unmask]>wrote:

> Gus-
>
> Big difference is retention periods- and that impacts how they're handled
> in some cases.
>
> For example, ours must be retained for 75 years after separation, which
> means a 35 year employee's records are kept a total of 105 years.
>
> Our scanned copies are for 'reference and convenience use only' , the
> official personnel files are retained in hard copy form in a secure,
> controlled access vault with fire, heat and humidity protection.
>
> Larry
> [log in to unmask]
>
>
>

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