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Date: | Thu, 15 Oct 2015 16:17:44 -0400 |
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<<
I can foresee a conflict with providing this data and our adopted
retention schedules.
>>
Open records does not mean they have to be available forever. If you post
your records retention schedule and make it clear that certain documents
and data will only be available for X period of time, then I would think
that would cover you for documents and data that are no longer available
because they've passed their retention period. You might be in more
trouble if the documents or data are still available after they were
supposed to be destroyed IAW your retention policy. Then you could be
shown to be guilty of not following your own policies.
The real risk is that documents or data that you've destroyed IAW your
retention schedule can still be "out there" because someone downloaded or
copied it before it was destroyed. But that is a risk that I would guess
is common to every entity that has public records.
Gary
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