The rented mule thread

everything you have in peoplesoft should be a record. If you design your
tables correctly they will have the content IT fixates on as well as
context and structure. You will be able to produce the record overt time as
it existed at the point of creation. When the retention period has expired
you you should be able to document the disposal of the record by excising
it in its entirety from the system. A choice may be made to remove context
and or structure, leaving only the content. In this case the content may be
re-tasked to serve other purposes. Think survey information. This data
would lack record integrity yest still have a value.

Why rented mule question?
We beat this question like a rented mule.
We confuse content management with records management.
we should learn the difference, choose which profession we want to function
in and stick with it


Chris Flynn
At large
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On Fri, Dec 12, 2014 at 6:24 PM, Ken Begley RM <[log in to unmask]>
wrote:
>
> Good Afternoon All:
>
> Did the subject line make you (a) roll your eyes, (b) say "No duh!" or (c)
> cringe?  Let me guess: It depends!!
>
> This subject has been sloshing around in my mind for some time, and I've
> had animated discussions with colleagues (RIM types and IT types).  I've
> also been poking around in the LISTSERV archives, studying the discussions
> on this topic that occurred in 2001, 2002, and 2009.  And I flipped thru a
> few books in our RIM library to see what The Luminaries have said on this
> subject (spoiler alert: Not Much, although I have to confess I got really
> bored about 5 minutes in).
>
> I've come to appreciate that this subject is much larger than a simple
> statement or question suggests, mostly because there are many different
> types of databases, different uses of databases, and people tend to speak
> from their unique sets of experiences.  So let me get to it:  I'm
> interested in your thoughts on this very narrow set of facts and questions:
>
> -The database in question is PeopleSoft
> -The data in question is financial data only (for the sake of discussion)
> -There are no scanned images of actual invoices or anything else (for the
> sake of discussion)
> -Records - and parts of records - can be generated from the system.
> Things like: Annual General Ledgers; Bob's monthly expenditures on his
> company credit card
>
> 1. So, do you think our PeopleSoft database is a record?
> 2. Do you think there are records in PeopleSoft?  Or are you sensible like
> me and think "No, there are potential records in PeopleSoft."
> 3. What would you say to Big Giant Finance Head, Mr. Snickers, when he
> says: "We don't need to generate an annual General Ledger because it's in
> PeopleSoft; we can generate it anytime we want to."
> 4. Bonus Question:  what would you say to people who refer to PeopleSoft
> as "the database of record."  (Full disclosure: My IT Person used this
> phrase and I said the term is halfway between meaningless and harmful)
>
> Have at it, folks!  I look forward to your thoughts.
>
> Thank you,
>
> Ken Begley
> Metro Regional Government
> Portland, Oregon
> [log in to unmask]
>
> Ken Begley
> Metro Regional Government
> Portland, Oregon
> [log in to unmask]
>
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