I haven't read all the replies however will add my 2 cents worth.

We are an electrical utility of 2600 employees and the Records dept consists
of myself as supervisor, plus 13 employees.  We do both scanning and
microfilming for the entire organization.  We all operate our central
records (active) plus 2 working (departmental) areas.  We manage
approximately 1 million paper based records, approx. 18 million microfilm
and about 500,00 images (just started imaging 2 years ago and only do 2
applications to date).

We are not considering outsourcing however it would be a big help to have a
couple of extra bodies just to do filming.

Sandra Allen
Records Management Supervisor
NB Power
Fredericton NB
Canada

-----Original Message-----
From: Shirley Calvert [mailto:[log in to unmask]]
Sent: February 02, 2005 12:15 PM
To: [log in to unmask]
Subject: Staff Size & Outsourcing of Imaging or Microfilming

I am looking for information on the average size of a Records Management
Department compared to total number of employees within a company.  For
example, how many supervisory and how many hourly employees do most
companies have in their RM Department and do those employees do imaging
and/or microfilming or is that type of work outsourced.  For example, we are
a consumer owned electric utility with a total of approximately 450
employees.  We have one supervisory employee, one hourly Group Leader, and
three hourly Records Management Assistants, plus we use occasional temporary
employees.  These people do everything that has to do with records
management including mail handling.  With the exception of myself as the
supervisor, everyone does a certain amount of scanning documents into the
imaging system.  We are also considering outsourcing a backlog of records
that need to be imaged because it is not possible for our staff to keep up
with current imaging and do the backlog too.  I could not find anything
similar to this in the Archives or on the ARMA site.  If anyone knows of
such a list that is available that would give me company size and size of
records management department, I would appreciate it.  If not, I would
appreciate that information from some people on the list.  Thanks for your
help.

Shirley H. Calvert
Administrative Services Manager
Hoosier Energy REC, Inc.
P.O. Box 908
Bloomington, IN 47402-0908
812-876-0306
812-876-3476 (Fax)
[log in to unmask]

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