In a message dated 5/4/2005 3:41:03 P.M. Central Standard Time,
[log in to unmask] writes:

allow us  to scan all our contracts and keep the image as the
official  record.


My concern here is the format on which you will keep the image.   Is it
microfilme ( oh my gosh do people still use that) or optical disk or a  CD.  Will
you be able to read the documents later?

"Our Accounting Division wants to scan the back-up documentation  for
accounting transactions and destroy all paper copies afterwards.   Is
there any reason -- legal or otherwise -- which would preclude  the
destruction of all paper copies?

So many companies all over the country are scannign accounting documents to
CD's, it is probably no problem since they have a shorter retention period
than  say your Blood Donor Record that is forever.

Trudy M.  Phillips
File Management, LLC
"Bringing Order Out of Chaos"
8440  Lanewood Circle
Leeds, AL 35094
205/699-8571
Fax:  205/699-3278
Celebrating 21 years providing Records Management Services.  1984-2005
We have a new second office location:
Two North  Twentieth, St. 830
Birmingham AL 35203
We are a small woman owned,  Hubzone, business.
Phone number remains the  same.

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