Thanks, Chuck!
Jackie Cohan, CA
Records Administrator & Archivist
Archives & Records Center
City of Alexandria, Virginia
"Piotrowski,
Charles"
<[log in to unmask] To
> <[log in to unmask]>
Sent by: Records cc
Management
Program Subject
<[log in to unmask] Re: Seeking ideas for software
UFL.EDU> replacement
05/16/2005 01:48
PM
Please respond to
Records
Management
Program
<[log in to unmask]
UFL.EDU>
There are numerous swatches of good advice in the quilt of the list
archives. List archives at http://lists.ufl.edu/archives/recmgmt-l.html
To that library of advice, I can only add ... for fun, ask the vendor:
1. Does your company use the product you are trying to sell to me?
2. If so, how easy it is for him/her, the salesperson, to use?
- Chuck Piotrowski
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Jackie Cohan
Sent: Monday, May 16, 2005 12:10 PM
To: [log in to unmask]
Subject: Seeking ideas for software replacement
Hi,
I work for the City of Alexandria, Virginia's Archives & Records Center.
We oversee a records management program for all City agencies (about
2,500
employees in all) and also have a small, archival research collection
that
is available for public research.
Since the spring of 1996, we have used GAIN for Windows. We have
approximately 17,000 cubic-foot boxes as well as some other materials in
a
variety of physical formats. We track the non-permanent records by box.
It works just fine.
For the archival materials, I enter the box, and then under "extended
description," I add each file folder title. That allows for keyword
searching. Since we only have 3-4 patrons search our archival
collection
per month, that is working quite well and I don't really see the need
for
anything more complicated.
We're looking for a system that tracks boxes, manages destruction,
circulation, requests, etc. There are 4 users here, and we do not want
to
allow City employees access beyond searches, if that. We have received
$50,000 for the purchase of a new software program. Can anyone suggest
some programs we can start looking into? We're in the Washington, DC
area,
so we'd like to be able to visit users of other systems to see how
their's
work.
Thanks!
Jackie Cohan, CA
Records Administrator & Archivist
Archives & Records Center
City of Alexandria, Virginia
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
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