There used to be a website that could be accessed to view the listserv. Is that website still around, or accessable?
Is this listserv accessable through Usenet?
Thanks in advance,
Beau B. Avery
Records Information Manager
Givens Pursley LLP
PO Box 2720
Boise, ID 83701
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--- Original Message---
To: [log in to unmask]
From: "Cusack, Maureen" <[log in to unmask]>
Sent: 1/11/2006 8:49AM
Subject: Re: Form or general questions for conducting records inventory
>> Where are you capturing and processing/analyzing your inventory data
>> once you collect it? How are you arranging the data you collect inside
>> whatever system you are using? There has been interest in this province
>> in our use of MS Access to capture data for many components of the
>> records management program, not just the inventory.
>>
>> **MS Access is used only by the records team, nobody else, it is not and
>> never will be web-accessible to anyone (because MS Access becomes
>> unstable) and there are no "forms" for any user enter data themselves.
>>
>>
>>
>>
>>
>> Records Management Website
>> http://teamsites/sites/Records_Management/default.aspx
>> Maureen Cusack | Smart Systems for Health Agency
>> desk phone: 416.586.4012 | cell: 416.854.4987 | fax: 416.586.4398
>> [log in to unmask]
>> 415 Yonge Street, Suite 1900 | Toronto, ON M5B 2E7 | www.ssha.on.ca
>>
>> This message (including any attachment, if any) is confidential, may be
>> privileged and is intended for the above-named recipient(s) only. If you
>> have received this message in error, please notify the sender by return
>> email and delete this message from your system. Any unauthorized
>> distribution, disclosure or use of this message is strictly prohibited.
>>
>>
>> -----Original Message-----
>> From: Records Management Program [mailto:[log in to unmask]] On
>> Behalf Of John J. O'Brien, CRM
>> Sent: January 11, 2006 4:12 AM
>> To: [log in to unmask]
>> Subject: Re: Form or general questions for conducting records inventory
>>
>> Great resources mentioned so far. Here are a few more thoughts.
>>
>> Your inventory form will either be comprehensive, or not. If the
>> former,
>> you may capture more than required for your immediate goal but have the
>> advantage of building data for the future evolution of your program.
>> Downsides include the time required, potential "turn-offs" as some
>> respondents/participants may not see the necessity for certain data. If
>>
>> the form is not comprehensive, then you must be aware of how, and to
>> what
>> level, the form "cuts" the data. That cut must be in sync with your
>> project purpose, or you will be going back for more information. That
>> will have implications on your project and how it may be percieved and
>> welcomed within your organization.
>>
>> My advice is to take a project management approach and remember that you
>>
>> are not simply collecting data, you are imposing a time demand on people
>>
>> who have work to do. The design of the form should also reflect
>> process--
>> it is not simply a matter of getting the right fields and assuming they
>> make sense. A different arrangement, abbreviations, etc. can be adopted
>>
>> for RM staff for whom greater descriptive detail gets in the way. That
>> detail is critical if the form is filled out remotely by knowledge
>> workers-
>> -otherwise, your data will be skewed by the interpretation of the
>> fields.
>> Will the form be input into a database? If so, there are design
>> considerations to reduce errors and streamline data entry...has design
>> of
>> your database taken the data collection and presentation requirements
>> into account?
>>
>> In short, there is a lot of good information available to better inform
>> the inventory process. And, all of it needs to be considered in light of
>>
>> the specific need, and adapted accordingly.
>>
>> Good luck!
>>
>> John James O'Brien, CRM, MALT
>> IRM Strategies
>> [log in to unmask]
>>
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>>
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>>
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