Hi all,

I am the records manager for a private real estate company and mostly a
casual lurker on the list-serve.

I would be most grateful if any colleagues could share advice on how to
keep architectural plans and related construction records electronically.
Could you please provide some advice on the following areas?

   - Does your company have a records retention schedule and if so, how
   long do you keep your construction documents?
   - Is your company keeping all of their records electronically? Or are
   electronic records converted to a particular format for long-term
   stabilization and storage?
   - If so, are you using a particular system to store your records? Have
   you planned for hardware and software obsolescense?
   - Are you able to keep records stable long-term? Or are you asking that
   the business submit the records in hard-copy for storage and preservation?
   - Have you had any access problems over time?
   - Has there been litigation related to construction that would require
   your company to submit records in a particular format?
   - Do you provide records to clients as a service?

Your help and advice would be greatly appreciated.

Kind regards,
-- 

Christine M. Figueroa, MLIS, CRM
Records and Information Manager
Newport Beach, CA 92660
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714.402.9110

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