Christine, as Larry Medina would say (and probably will) "it depends".

What do you mean by "long-term"? Five years? Fifty years? Five hundred years? The answer to this question determines the answer to all of yours.

We at the New York City Economic Development Corporation have a fair volume of large-format architectural, engineering and cartographic drawings.

Also, I was previously the Director of the Office of Records and Archives Management at the New York City Department of Environmental Protection, which is one of the largest public utilities in the US (water supply and wastewater treatment). That agency has large-format drawings going back 160 years.

Best regards,

Fred
--------------------------------------
Frederic J. Grevin
[log in to unmask]
Office: 212-312-3903


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Christine Figueroa
Sent: Tuesday, February 14, 2012 12:26
To: [log in to unmask]

Hi all,

I am the records manager for a private real estate company and mostly a casual lurker on the list-serve.

I would be most grateful if any colleagues could share advice on how to keep architectural plans and related construction records electronically. Could you please provide some advice on the following areas?

   - Does your company have a records retention schedule and if so, how long do you keep your construction documents?
   - Is your company keeping all of their records electronically? Or are electronic records converted to a particular format for long-term stabilization and storage?
   - If so, are you using a particular system to store your records? Have you planned for hardware and software obsolescense?
   - Are you able to keep records stable long-term? Or are you asking that the business submit the records in hard-copy for storage and preservation?
   - Have you had any access problems over time?
   - Has there been litigation related to construction that would require your company to submit records in a particular format?
   - Do you provide records to clients as a service?

Your help and advice would be greatly appreciated.

Kind regards,
--

Christine M. Figueroa, MLIS, CRM
Records and Information Manager
Newport Beach, CA 92660
[log in to unmask]
714.402.9110



List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]