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Subject:	Re: A Database is not a Record
From:	"Jones, Virginia" <[log in to unmask]>
Reply To:	Records Management Program <[log in to unmask]>
Date:	Tue, 16 Dec 2014 13:05:57 +0000
Content-Type:	text/plain
Parts/Attachments:	text/plain (15 lines)

We use an application similar to PeopleSoft - SAP.  We consider each object to be covered by the retention and disposition schedule.  That includes all the tables of data that is used to compile the object.  As already pointed out, databases themselves are applications and they function using the data that is compiled in them.  The data are the records, but in most large databases they are not easy to delete to meet disposition.  It takes an understanding of the way the application works and the value of each object to the whole in order to apply  the assigned retention.

Ginny Jones 
(Virginia A. Jones, CRM, FAI) 
Records Manager 
Information Technology Division 
Newport News Dept. of Public Utilities 
Newport News, VA 
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