Laura:
If the incident reports are used to document any type of work related injury/potential injury, then OSHA requires a 5 year retention. Since our surveillance tapes are considered part of our security guard reports, and the work incident reports are separate, we keep the tapes and security reports for 3 years based on the Virginia limitation of actions for filing a suit for personal injury.
Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Lamont, Laura D [Perfect Output Vendor for Sprint]
Sent: Wednesday, December 17, 2014 11:00 AM
To: [log in to unmask]
Subject: [RM] Security Incident Reports/Security Guard Reports
Hi everyone!
Just a short re-introduction, as I am primarily a lurker: I have been in RM for more years than I care to remember, working in both the public and private sectors. I currently work at Sprint, where I've been for 13 years.
I have what I hope will be an easy question. I searched the List Archives but the only thing I could find about this was back in 2008 and it didn't really address my issue.
Is there any documentation available regarding the retention of Building Security Incident Reports or Security Officer Reports? We have been keeping ours for 3 years for ions but I can't find any laws/regs which justify that retention.
Thank you,
Laura D. Lamont, CRM
Perfect Output of Kansas City I Sr. Records Analyst Sprint Real Estate www.sprintrealestate.com<http://www.sprintrealestate.com>
913-315-4210
6391 Sprint Parkway, KSOPHT0101, Overland Park, KS 66251 [log in to unmask]<mailto:[log in to unmask]>
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