Ken, you have described the situation quite well. So instead of splitting
hairs on "what is a record" I think we are better served to assign all
information to a record category/series, get it approved as company policy
(RRS Records Retention Schedule) and systematically dispose of all the
information as authorized by the Records Retention Schedule following an
approved procedure. A very large portion of the recorded information will
fit in a category(s) that has a very short retention. Then when
litigation/discovery rears its ugly head we only need to address the
information that has not been destroyed. Of course this requires training
employees so they recognize the few record categories/series that may apply
to their information so it is easily tagged/indexed/filed correctly. With
ongoing training and routine auditing tremendous improvement can be
realized.
Mary
Mary W. Haider, MBA, CRM
Records & Information Manager and Consultant
[log in to unmask]
865-983-1371
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]