RECMGMT-L Archives

Records Management

RECMGMT-L@LISTSERV.IGGURU.US
Options: Use Forum View

Use Monospaced Font
Show Text Part by Default
Show All Mail Headers

Message: [<< First] [< Prev] [Next >] [Last >>]
Topic: [<< First] [< Prev] [Next >] [Last >>]
Author: [<< First] [< Prev] [Next >] [Last >>]

Print Reply
Subject:
Re: Arkansas - Treasurer’s office adopts email deletion policy
From:
Larry Medina <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Tue, 28 Apr 2015 07:52:00 -0700
Content-Type:
text/plain
Parts/Attachments:
text/plain (56 lines) 
On Tue, Apr 28, 2015 at 6:11 AM, Stenson, Kristopher M <[log in to unmask]>
wrote:

> Really?  Have they learned nothing from the mess in New York?  30 days
> isn't anything close to a reasonable amount of time to be keeping record
> correspondence for a public agency.
>
> Kristopher Stenson
> Electronic Records Archivist
> Illinois State Archives
> 217-557-1085
> [log in to unmask]
>
> -----Original Message-----
> Subject: Arkansas - Treasurer’s office adopts email deletion policy
>
> LITTLE ROCK — Under a newly instituted policy, emails in the state
> treasurer’s office are required to be deleted every 30 days.
>
> In an April 17 email, Gary Underwood, chief information officer for
> Treasurer Dennis Milligan, advised employees of the office:
>
> “Email communication for all personnel shall be retained for a period of
> 30 days and then deleted. This should be done on a regular and systematic
> basis. If you have any questions regarding this policy, please direct them
> to your immediate supervisor.”
>


I must agree this is NOT a policy consistent with Records Management
guidelines in any way, shape or form.  It's completely arbitrary and is
likely to come back and bite them after implementation.  But it's not much
of a surprise, it was written by a State CIO whose role is likely more IT
related.

As discussed here many times in the past, e-mail is NOT A RECORD SERIES,
it's a means of conveyance of information.  Retention should be based on
the CONTENT, not the CONTAINER.

This isn't perfect, but it definitely goes a long way towards offering a
solution AND IT WAS WRITTEN (by another State) 12 YEARS AGO!!!!

http://archives.cdn.sos.ca.gov/calrim/pdf/guidelines-email-retention.pdf
-- 
Larry
[log in to unmask]



*----Lawrence J. MedinaDanville, CARIM Professional since 1972*

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]

ATOM RSS1 RSS2