Beth, your concept seems appropriate.  We have done similar mapping of cabinets and shelves.  I have two additional ideas.  First, Would it make sense to list the building first?  You mention several buildings.  So add Building XYZ to your location.  Also, do you have, or will you have at some time, multiple floors in a single building?  If so, I strongly suggest that as the secondary field information.  So now it becomes Building XYZ, Floor 4, A1-2-5 using your example.

We have also created maps of our spaces with a floorplan and the equipment displayed so anyone can enter the room and find the location on the map.  These are printed, put in plastic sleeves, and hung in as many places as is appropriate in each location.

Hope this helps!  Happy to send you an example of one of our maps.

David B. Steward
Director of Records
 
HUSCH BLACKWELL LLP
4801 Main Street,Suite 1000
Kansas City, MO 64112-2551
Direct:   816.983.8860
Fax:  816.983.8080
[log in to unmask]
huschblackwell.com

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]