Hello fellow records managers,

Although I have been a subscriber to this Listserv for a couple of years, this is my first time reaching out to the collective wisdom.  I am working on revising our corporate Records and Information Management (RIM) policy, and I am looking for guidance on the definition of "non-records."  Our definition of "company records" aligns with the ISO definition of records (https://www.iso.org/obp/ui/#iso:std:iso:15489:-1:ed-1:v1:en) and ARMA's definition of record in the Principles Maturity Model, but I am having a harder time finding examples for defining non-records.  Does anyone here have a definition of non-record that you've used successfully in policies and training?  Do you include examples of non-records within your definition in the policy itself (i.e. listing out in bullets things like personal communications, library materials, etc.), include detailed lists of non-records as part of your training materials, or both?  Alternately, do you not include a definition of non-records, but instead define records in such a way that implies anything outside of that definition would be a non-record?  Any feedback would be greatly appreciated.

Thank you,

Julie Temple
Paralegal, Law Department
Security Benefit

One Security Benefit Place, Topeka, KS 66636-0001
Phone 785.438.3187|Fax 785.438.4978
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