I suspect this practice is going to continue or even increase until
someone is prosecuted for not complying with the law.  I am no lawyer
but from my reading of the USC and CFR there are few if any
consequences for using personal email accounts in lieu of official
records.  Lots of yelling and screaming and, in some cases, public
humiliation.  They might get their hand slapped and even testify
before Congress.  But that is the extent of it.

Bruce White, CRM, PMP
Radnor, PA
e-mail: [log in to unmask]
LinkedIn:  http://www.linkedin.com/in/bblanco

"Opportunities are usually disguised as hard work,
so most people don't recognize them."
                  - Ann Landers


On Tue, Aug 25, 2015 at 6:07 PM, Patrick Cunningham <[log in to unmask]> wrote:
> Apparently this email problem is systemic.
>
> The finding is on page 42 of the IG report, There is also a records
> management finding on p. 14.
>
> The law and regulations have not changed substantively during the entire
> history of email. The definition has always included "regardless of
> physical form or characteristics" -- there has never been, IMHO, a need to
> explicitly call out email. This whole. "Oh, I can use my personal email for
> official purposes" line of thinking is inherently absurd. Yes, people make
> mistakes. Yes, there are situations that arise where it might be absolutely
> essential to use a third party email system to communicate something of
> urgency via email. But those exceptions were never intended to allow people
> to sidestep the official recordkeeping systems.

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]