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Date: | Wed, 17 Aug 2016 12:54:51 -0500 |
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Keep in mind the owner of the record is responsible for the content.
Not sure any of us would like to take that on as a regular course of
business
On Mon, Aug 15, 2016 at 4:03 PM, Mark H. Hoover <[log in to unmask]>
wrote:
> The City of Sugar Land, Tx is working on a comprehensive records
> management policy. We have an off-site records center where we store most
> of our physical records. One issue that we are wrestling with is the
> ownership of records once they are moved to the Records Center. We
> originally were thinking about transferring the ownership from the
> originating Departments to the Records Management Officer ( which for our
> City is the City Secretary) once they were moved from Departmental file
> rooms. We are having second thoughts. Our main concern is the quality of
> the box content listings if the departments know that they will not have to
> retrieve documents for Open Records request or Legal Discovery, for example.
>
> I would like to hear from you all (I've spent a lot of time in the South)
> how this situation is handled in your organizations. Does the responsible
> department keep ownership throughout the entire lifecycle of the record?
>
> Mark H. Hoover, CRM, CIP, CDIA+
> Records Manager
> City of Sugar Land, Tx.
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
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>
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