Hi Steve,
Our department (Records Management, Information Compliance,
E-discovery) is involved with a similar preparation for storage conversion at
our Employer (Electric Utility based in Ohio-facilities in OH, PA, NJ, WV).
My team is working on creating an information management guide for
employees/department to follow using our own experience given 1) a
relatively recent move to Office 365/SharePoint/OneDrive environment and
2) the storage switch to NAS to be implemented later this year. The overall
goals are to a) clean house prior to the switch, b) reduce independence on
share drives, and c) reduce or eliminate independence on remote device
storage (PC/laptop/tablet/phones etc.).
Since we are re-doing our Department and Team SharePoint sites, we are
capitalizing one the experience of reviewing our own share drive(s), de-
ROTting, as it were, and moving most if not all share drive content to our
SharePoint Team site. Daunting, yes. Doable-absolutely. After 4 months
of planning and understanding and setting up our SP site(s) and IDing ROT
and deciding what to move where, we're almost ready to search, destroy,
and move documents into SharePoint.
This is NOT the only effort in our department in concert with IT. Our
managers and Director are moving forward with other initiatives in concert
and preparation for the move to NAS. I am confident that this piece will
assist our organization in the effort.
Jim Mullen
FirstEnergy Records and Information Compliance
Lead, Information Compliance
Akron, OH
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