Hi Tina,
I worked for a large insurance company a few years ago doing just this
thing.  I was heavily involved in the program.  Happy to share my insights
and can also direct you to my linkedin
<https://www.linkedin.com/in/dondayoung/> page for a presentation I did on
the project.

Kind regards,
Donda

Donda L. Young, CIP

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On Thu, Oct 5, 2017 at 11:28 AM, Tina M <[log in to unmask]> wrote:

> Jesse, I'll be very interested in learning how AIIM addresses this topic.
>
> I work for a large 30,000+ employee company and we have been dealing with
> this for a while.
> Our RM team works closely with IT and Legal in order to give us the
> leverage we need to
> address this issue prior to an application being decommissioned.  It is a
> challenge.  So far we
> have created a process when a request is made to decommission they need to
> fill out a form
> to define the types of records, date range of content and indicate whether
> or not the
> information is eligible for destruction as well as let us know if it has
> been migrated somewhere
> else.  We usually have to go back to the requester to get more information
> because it is
> usually someone in IT placing the request and they don't understand the
> information or the
> retention requirements.  So we usually have to figure out who the Records
> Coordinator is and
> get more information so then we can start the approval process.
>
> The big challenge is when the information is not eligible for destruction
> because the business
> area needs to figure out how to migrate the information for long term
> storage and figure out
> where to store it.
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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>

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