forwarded from the archives list
---------- Forwarded message ----------
From: Brian Doyle <[log in to unmask]>
Date: Sep 21, 2005 7:52 PM
Subject: [ARCHIVES] FW: SSA-SAA Fund Established to Assist Archival Repositories
To: [log in to unmask]
Sent on behalf of SSA President Brenda Gunn and SAA President Richard
Pearce-Moses
Dear Colleagues:
The Society of Southwest Archivists and the Society of American
Archivists announce the creation of the SSA-SAA Emergency Disaster
Assistance Grant Fund--a fund established to address the stabilization
and recovery needs of archival repositories that have been directly
affected by Hurricane Katrina. Any repository that holds archival
records or special collections and that is located in Hurricane
Katrina-affected areas of Alabama, Florida, Louisiana, or Mississippi
is eligible to apply for a grant. The repository need not be a member
of SSA or SAA.
Grant monies may be used for the direct recovery of damaged or
at-risk archival materials; such services as freeze drying, storage,
transportation of materials, and rental facilities; supplies,
including acid-free boxes and folders, storage cartons, cleaning
materials, plastic milk crates, and protective gear; and to defray the
costs for volunteers or other laborers who assist with the recovery.
IF YOU ARE ABLE TO ASSIST OUR COLLEAGUES BY SUPPORTING THE FUND,
PLEASE VISIT http://www.archivists.org/katrina/contribute.asp TO MAKE
YOUR DONATION. BOTH SAA AND SSA HAVE CONTRIBUTED $5,000 IN "SEED"
MONEY TO ESTABLISH THE FUND.
IF YOU ARE IN NEED OF ASSISTANCE, SEE BELOW FOR INFORMATION ABOUT
APPLYING FOR GRANT FUNDS.
How much funding is available? Initially grants of up to $2,000 will
be awarded. Additional requests may be considered if funds remain
available. Approved grant payments may be made directly to a service
provider, upon the grantee's request, if an itemized invoice is
presented. Recipients will be asked to provide a financial accounting
of expenditures made using the award within 6 months of receiving the
funding.
How do I apply? A short application form is available on the SAA
website at http://www.archivists.org/katrina/apply.asp.
Or, if you prefer, you may submit a letter containing the information
listed below. Ideally, the letter should come from the head of your
organization, but it may come from a primary contact. Please include
contact information for both the head of the organization and the
primary contact if these are different individuals. Send the letter
to: SSA President Brenda Gunn, Assistant Director for Research and
Collections, Center for American History, University of Texas at
Austin, 1 University Station, D1100, Austin, TX 78712; 512-495-4385;
512-495-4542 (fax); [log in to unmask] The letter of application
should address the following:
The mission of your repository;
Brief description of archival collection(s);
Description of damage to the affected collection(s) (which may include
supporting photographs or digital images);
How much funding you are requesting;
Brief description of how the funds will be used;
What other sources of funding are available to the repository?
If selected, to whom should the check be made payable?
How will recipients be selected? A review panel comprising four SSA
former presidents and the immediate past treasurer, along with one
member of the SAA Council, will review applications and select the
grant recipients. The committee will score proposals based on the
application criteria.
The Society of American Archivists is responsible for financial
administration of the fund.
Here's how you can help:
MAKE YOUR TAX-DEDUCTIBLE CONTRIBUTION NOW TO HELP SUPPORT OUR
COLLEAGUES AND THEIR REPOSITORIES. To donate online, visit
http://www.archivists.org/katrina/contribute.asp
<http://www.archivists.org/katrina/contribute.asp> . Or send your
contribution by fax (using a credit card) to 312-347-1452 or via mail
to: Society of American Archivists, Attn: EDA Grant Fund, 527 South
Wells Street, Fifth Floor, Chicago, IL 60607. Thank you!
Brenda Gunn, President
Society of Southwest Archivists
Richard Pearce-Moses, President
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