"Digital Preservation" is a hot topic at the moment.  I found a great
tutorial on this by Cornell at
http://www.library.cornell.edu/iris/tutorial/dpm/terminology/preservatio
n.html
There are a lot of factors affecting long-term accessibility, including
hardware, physical format (e.g. 3.5" floppy), software format (pdf, MS
Word etc.) as well as the degradation/data loss mentioned by Graham.

Paper can always be read long term (well, almost always - the UK 1911
census returns have degraded somewhat) whereas you need specialists to
be able to read WordPerfect files from 5.25" floppy disks from 15 years
ago these days.

Andy King
ECM Solution Architect
Getronics UK
Email: [log in to unmask]


-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Graham Kitchen
Sent: 19 May 2006 15:33
To: [log in to unmask]
Subject: Re: [RM] Cost Recovery for Scanning

Don't forget data migration to new media.  Remember that the media is
not as stable as the "marketers" try to tell you.  There can be
substantial data loss after periods of time depending on the
"correctness" of storage.

Someone has already mentioned the renewal of software licenses and
maintenance agreements.

Graham Kitchen
Corporate Records Manager
Unified Western Grocers
5200 Sheila Street
Commerce, California 90040
Telephone:  (323)264-5200 Extension 4560
Cell:  (323)243-1865
email:  [log in to unmask] 

 

> -----Original Message-----
> From: Records Management Program
> [mailto:[log in to unmask]] On Behalf Of Steve Petersen
> Sent: Thursday, May 18, 2006 7:41 PM
> To: [log in to unmask]
> Subject: Re: Cost Recovery for Scanning
> 
> I don't see anybody talking about the total retention period and the 
> total ownership costs to maintain a good record if the retrieval rate 
> is low, the retrieval time expectation  low and retention period long.

> Are the overall costs of long-term maintenance in an electronic format

> lower than the per month paper charge ?
> Am I missing something ?
> 
> 
> thanks
> 
> Steve Petersen CRM
> Sr. Records Administrator
> Rockwell Collins Inc
> 319.295.5244
> 
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
> 

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
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