Nolene said:  By capturing the native format, you won't
capture the finished "look" of the document printed onto the letterhead.
Is this a non-issue or do we change the way we create documents by using
electronic letterhead as well -- which would mean color printers
everywhere and perhaps a change in company paper stock as bond paper
doesn't print well with inkjet -- unless we go color laser.

A very good question and one which we struggle with as well.  Not only do 
you loose the masthead of the letterhead, you do not have the signature. I 
know you can add an electronic signature, but for many organizations, such 
as ours, this is not in place yet.  Although the document was created 
electronically, we often take the printed sheet and scan it (sorry Steve 
in Reno).  Often times staff have sent the letter and then kept a copy 
with comments on it such as " mailed on..." or the analysts comments in 
the margin.  Of course, staff are aware that they have to be careful what 
is written in the column, as this becomes the official record and 
inappropriate comments could come back to haunt you. 

We are in the process of changing our letterhead from an ivory, recycled 
look (with specks) to a white copy for the reason specified.  As the 
letter was copied or scanned, the specs showed up in the copy, and are far 
too large for the despeckle to work at the EDRMS end.  Our policy and 
procedures manual mentions that the letterhead can be multicoloured or 
single coloured.  If single coloured, it is black, so it can be output to 
a black and white copier/printer. 
 
John Annunziello
Manager, Records and Information 
Toronto and Region Conservation Authority
[log in to unmask]

"Information is a corporate, strategic asset that needs to be managed"

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance