Lisa:
The City Attorney issues the hold to my Director who passes it on to me
to manage.  I am then responsible for the communication and monitoring
of legal holds to the Utility.  This is because 1) it's part of my job
function and 2) I am responsible for completing records destruction and
I maintain the destruction logs.  I am also responsible for monitoring
the adherence to our RIM policies throughout the Utility which makes me
the logical choice for communicating the hold and making sure all comply
with the hold.  I must report back to the City Attorney (through the
Director) any and all actions/issues regarding the hold.

Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
[log in to unmask]

-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Lisa Shimamura
Sent: Friday, June 23, 2006 12:20 PM
To: [log in to unmask]
Subject: Re: [RM] Record Retention Hold Process

I am aware of the information that is out there related to why records
need
to be placed on hold and how important this is.  What I am trying to
find
out is whether or not there are other Records Managers out there who are
actually being held responsible for the communication of holds within
their
organization.  In my 20+ years of RM experience the Legal department in
the
organizations that I have worked are always responsible for notificatoin
of
hold requirements since they are the ones who deal with the litigation
discovery requests details, etc.  It would be great to know if there are
any
other Records Managers out there that have reservations about taking on
this
responsibility or if I am just being overly cautious.

Thanks.



On 6/22/06, Linda Wynne <[log in to unmask]> wrote:
>
> Hi Everyone:
>
>
>
> ARMA has great info about holds especially a paper written by John J.
> Isaza, Esq.  The title is "Legal Holds & Spoliation:  Identifying a
> Checklist of Considerations that Trigger the Duty to Preserve."
>
>
>
> Check out the March/April 2005 issue of The Information Management
> Journal for an article, "Know When to Hold'Em, When to Destroy'Em"
> written by the same author as above.
>
>
>
> Linda
>
>
> List archives at http://lists.ufl.edu/archives/recmgmt-l.html
> Contact [log in to unmask] for assistance
>

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance

List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance