I was hired by my company to implement the records management program
they had developed (I have since given quite a bit of after-the-fact
input as well). I am the "Director" and I work with people in each of
our divisions (25 of 'em) to handle records at the local level. The
local people were chosen before I arrived and for the most part do
records in addition to their "regular" jobs -- surprisingly many chose
not low level clerks or secretaries, but HR Managers or Controllers. As
I am doing training, some divisions are re-thinking who they have
chosen-- could be because I've been using Gus' comparison of doing HR
only once a week or because they didn't realize the time commitment it
would take. I would like to provide the divisions with some resources so
that they can make a wise choice, keeping in mind that they are unlikely
to hire someone specifically for the job, but rather just choose from
their current personnel. I know this may be a pipe dream and they'll
just choose who has the most time, but I can offer the info anyway!
 
I went through an exercise with our HR department using the Lominger
Leadership Architecture Competency Sort Cards (they are literally cards
that list a wide variety of personality traits and job skills, that you
sort through and rate as to whether or not that particular skill is
required, useful or not needed). When done, you have 6 to 8 skills,
which then has accompanying interview questions that can be asked to
test a persons possession of each skill. I'm just not sure that what I
came up with is correct -- the exercise works best if you have 10 to 20
people for input. I only had three and two of those had only worked as
low level records clerks. (If anyone is interested, I can send you what
we decided upon.)
 
I have seen quite a bit about RIM competencies, but it seems that this
presupposes that the person is already a "records manager" or "analyst"
or whatever. Has anyone put together a list of characteristics or
aptitudes that people should possess to be a good fit to do records
work?
 
Nolene
 
Nolene Sherman | Director of Records Management | Standard Pacific Homes
| 949.789.1668 | [log in to unmask]
 

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