At our organization, we index by employee name and number. Two years
after they retire, are terminated or resign, we microfilm and destroy
the original.
Sandra Allen, Records Management Supervisor
NB Power
Fredericton, NB, Canada
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Michelle M Byrd
Sent: October 05, 2006 1:24 PM
To: [log in to unmask]
Subject: [RM] Personnel Information
As a "newbie" to the Listserve and to Records Management I ask your
indulgence in my question.
I work for a Fortune 100 Company and we currently retain vested
personnel records 6 years after the end of financial obligation and
non-vested personnel records for 6 years after termination. I would like
some guidance on what type of information other organizations are using
when they index their personnel files and how long do your organizations
retain personnel records.
Also, must you retain the original or can you image (legally?) personnel
files and archive them accordingly? If imaged, what is the quality of
the image? Does anyone know the ratio of lost data when personnel files
are imaged?
Michelle Byrd
Corporate Records Coordinator
International Paper Company
6400 Poplar Avenue
Memphis, Tennessee 38197
T: (901)419-3812
F: (901)214-1955
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