Gerard, I believe what you are describing is a tape backup strategy, not
a record keeping strategy. Retentions tend to be more complex than in
the scenario you describe. Here are three basic questions I often raise
with IT folks to determine the record keeping capabilities of a given
system:

- can retention be applied at a record series level;
- can records be maintained reliably throughout their life cycle; and
- can discrete records be accessed easily.

One can argue that the first and second points may be feasible, but I
have my doubts about the third. And of course electronic records keeping
is considerably more complex than the above three points imply -
however, I find these three issues often are where systems have the most
obvious issues.

Dwight Wallis, CRM
Records Administrator
Multnomah County Fleet, Records, Electronics, Distribution and Stores
(FREDS)
1620 S.E. 190th Avenue
Portland, OR 97233
Phone: (503)988-3741
Fax: (503)988-3754
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