Chris: not true -- once again refer to the laws and regulations of 
the State of New Jersey.  Your advice in regards to records disposal 
is reckless.  New Jersey arguably has one of the most stringent set 
of records management guidelines with specific policies and processes 
for the management, preservation, and disposal of public records. 
Records management authority is vested in the State Records Committee 
with the State's Division of Archives and Records  Management as its 
"administrative arm".  The status of record vs non-record would be 
determined by the records retention schedules as developed by NJDARM 
and approved by the SRC.

It might be argued that the records are transient or transitory in 
that once the information is extracted that disposal could occur 
(with the appropriate authorizations).  However the very fact that 
they are being imaged and maintained means that they have a records value.

I'll get off my soap box now -- Dan

At 3/27/2007 02:00 PM Tuesday, you wrote:
>Nishka,
>
>these documenets are non-record. they are used only for infrmation and are
>the record the institution that provided them. They are used to provide
>verification of information provided by the prospective student. All the
>information provided may be disposed of once the student hs been admitted.
>The exception is those students that are denied admission. Since these are
>not your records and they are used for verification purposes only you CAN
>strip out hte watermarks and color on scanning, which will provide you a
>clean copy for for your purpose. I would recommned that you hold on to the
>hard copy, as part of a batch file jsut because you have them, not because
>you really need them. Make sure the hard copy is disposed o along with the
>images after tenth day.
>
>Chris Flynn
>
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Daniel W. Noonan, MLS, CDIA+
Electronic Records Manager/Archivist
University Archives
The Ohio State University
600 Ackerman Road, Room 5822
Columbus, OH 43202
614.247.2425
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