Jessie,
I believe it was said that people receive 100+ E-mails a day and not that people need to catalog 100+ E-mails a day.
Most E-mails received are Transitory or Private messages which simply need to be deleted.
Furthermore we should only make users responsible for the E-mails they sent and the ones they receive outside the agency/company.
So after subtracting the Transitory messages, Private messages and E-mails received internally you should come more to a number like 10-20 E-mails a day and that is high average.
Also we are not saying that they need to immediately catalog their E-mails when they get them or send them.
Some users choose to catalog there E-mails every day, meanwhile the bulk of users catalog their E-mails in Bulk.
The advantage of cataloging E-mails in Bulk is that you can catalog a big group of E-mails with the same subject at the same time with one simple drag and drop.
I work with a bunch of very busy professional and I implemented E-mail Management with them. So if they can do it than I believe that everybody can find the time to do it.
To do E-mail Management is just simple good business. To have quick access to E-mails that are categorized to what they relate to is extremely beneficial. To stop wasting time and effort to manage E-mails that you don't need to manage at all, which I would say is about 80-90%, is a great cost saver. And to disposition records that exceeded its Administrative, Historical and Legal value is not only a great cost saver but also necessity in the aggressive legal environment we live in today.
That's all for today folks.
Simon T. De Witt
Records Information Analyst
Tampa Bay Water
2575 Enterprise Road
Clearwater, FL 33763-1102
[log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf Of Jesse Wilkins
Sent: Friday, March 30, 2007 1:06 PM
To: [log in to unmask]
Subject: Re: [RM] EMail and Document Management System
Hi Chris,
In theory I think it's great. In practice, how do you get ALL your employees
to do it 100+ times a day, ALL the time?
Jesse Wilkins
CDIA+, edp, LIT, ICP, ermm, ecmm
J Wilkins & Associates
[log in to unmask]
blog: http://informata.blogspot.com
(303) 574-1455 office
(303) 484-4142 fax
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On Behalf
Of Chris Flynn
Sent: Friday, March 30, 2007 11:04 AM
To: [log in to unmask]
Subject: Re: EMail and Document Management System
I don't know am I getting old? is it friday? is it my imagination or has
this thread been designed to make folks climb into a clock tower?
Buy a solution an make it work.
short of that (Jesse why do you do this?) capture email at the office of
origin, manage that record according to a retention schedule. Deal with
incoming correspondence accordingly. Make one departmental computer the
official repository of all things official. file and manange records
appropriately. Will this capture all the records, No. will you be in
compliance, probably. As Helen Samuels said, some things just go away, deal
with it (ok not a direct quote but heck it was over twenty years ago).
so a strategy
Deal with the records you are responsible for creating.
deal with incoming records as you are able.
devil take the hindmost
Is it friday yet?
Chris (I hope this makes you happy Jesse) Flynn
_________________________________________________________________
i'm making a difference. Make every IM count for the cause of your choice.
Join Now.
http://clk.atdmt.com/MSN/go/msnnkwme0080000001msn/direct/01/?href=http://im.
live.com/messenger/im/home/?source=hmtagline
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
Tampa Bay Water scans all email for viruses,
worms, and inappropriate material and blocks email
deemed harmful or inappropriate. Email service is
provided to Tampa Bay Water users for business
purposes and is subject to public records laws.
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
|
