Once again I come to the fountain of all knowledge for some 
assistance.............

We currently detail our off-site storage boxes to the file level (in some 
instances, depending on contents, to the document level).   Upper 
management is now strongly considering having the departments supply us 
with only a Records Series Number,  RS Name and a general description 
(including date range) of the contents.    Records Management has come up 
with umpteen reasons why this is not a viable option for us but we have 
yet to persuade them.

Aside from the most obvious reasons:

        - reduce retrieval costs 
        - facilitates searches and retrievals
        - ensures accurate calculation of retention
        - etc etc etc


is there anything else you can suggest for us to use to argue this point?

Thank you for whatever assistance you can provide!


Barb


Barbara Wyton
Records Management Specialist
GLAXOSMITHKLINE (Canada)
Direct Line: 905-819-7050
Fax: 905-819-3099

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