Graham,
Thanks for the speedy reply.
Per Ginny's message, apparently the ARMA and AIIM Glossaries do not
define these terms. The SAA Glossary has the following definition:
SAA 460(2005), "A Glossary of Archival and Records Terminology"
Electronic Record
(Also digital record; automated record, largely obsolete), n. ~ Data or
information that has been captured and fixed for storage and
manipulation in an automated system and that requires the use of the
system to render it intelligible by a person.
Note: 'Electronic records' can encompass both analog and digital
information formats, although the term principally connotes information
stored in digital computer systems. 'Electronic records' most often
refers to records created in electronic format (born digital) but is
sometimes used to describe scans of records in other formats (reborn
digital or born analog). Electronic records are often analogous to paper
records; email to letters, word processing files to reports and other
documents. Electronic records often have more complex forms, such as
databases and geographic information systems.
Thank you for your help,
--Albin
Albin Wagner
Deputy Director for Records Management
New Jersey Division of Archives and Records Management
2300 Stuyvesant Ave.
Trenton, NJ 08618
phone: 609-530-3204
fax: 609-530-6121
e-mail: [log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Graham Kitchen
Sent: Friday, August 24, 2007 12:07 PM
To: [log in to unmask]
Subject: Re: Glossaries - definition(s) of "electronic records" and/or
"electronic documents"
From my thirty+ years in the field, I do not remember there being a
definition of electronic records. The definition for records, however,
implies that the media does not matter.
On 8/24/07, Jones, Virginia <[log in to unmask]> wrote:
>
> Albin:
> AIIM TR2-1998 does not define the terms "electronic records" or
> "electronic documents." The standard is in the process of being
> updated, but I do not see these terms in the new draft either.
>
> The new ARMA Glossary also does not define the terms "electronic
> records" or "electronic documents."
>
> I also looked at both parts of ISO 15489, AIIM ARP 1-2007, and the
> latest draft of ISO 12651 (document management applications
vocabulary).
> The terms are not defined in any of these documents.
>
> Ginny Jones
> (Virginia A. Jones, CRM, FAI)
> Records Manager
> Information Technology Division
> Newport News Dept. of Public Utilities
> Newport News, VA
> [log in to unmask]
>
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