Good afternoon all!  I have searched through the archive back a couple of 
years, and I can't find anything related to this particular question.

We have some smaller business units that want to box up their records.  
However, they don't have nearly enough of one type of record for a single 
year to fill a box, so they want to put multiple years' worth of a record 
series into the same box.

Are there any other organizations that allow this practice?  On one side, 
we're thinking that for some departments that would have a low risk of 
litigation, then it would be fine.  The boxes would be destroyed according 
to the retention schedule, and would occur based on the date of the latest 
document in the box.  However, on the other side, this could open Pandora's 
box, so to speak, unless we put some controls in place (should we decide to 
say 'yes' to this practice).

Please let us know if you allow this practice, and what criteria/controls 
you give to your users.

Thanks!!

Kelly Hamilton
Records Specialist

Safeway

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