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Date: | Wed, 5 Sep 2007 08:27:31 -0700 |
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>
> I don't know about you, but for those of us in the public sector the
> retention period is an absolute not a minimum. If one is "keeping
> records a years (sic) or two longer than needed" then either the records
> program is not working or the retention scedule is wrong. Dick King,
> University of Arizona.
Hi Dick-
I think this is a distinct difference between the public sector and a
business. As we've discussed here many times in the past, the laws,
statutes, and regulations are but ONE consideration in establishing
retention periods, and in a Corporate or Business setting, yes...they are
what establishes the MINIMUM required period for retention.
There may be business (or other) needs that exceed those required periods
and a decision needs to be made as to any potential risks/costs of retaining
information beyond what is required, and if the benefits outweigh the risks,
then SOMEONE in the organization decides if the information is retained
longer. As long as you formally document the decision, it's noted in the
retention schedule, and you routinely apply it, there's typically not a
problem. It's when you "selectively apply" it that you have a problem.
Larry
--
Larry Medina
Danville, CA
RIM Professional since 1972
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