(yes, I've purposely left the previous post in, but deleted the footer
as the content is imporant to my response -people on digest -please bear
with me). I'm confused by Larry's posting. Aren't Dick and Larry saying
the same thing? I've re-read this several times and it seems as though
they are both saying that you should set your retention period and stick
to it. Traditional RIM theory.
If the posting is saying that the opinion that in one context setting
MINIMUMS instead of set periods are ok, in which context? When in having
to defend a RIM program, why wouldn't the same questions apply to either
public or private sector? How are the risks different between public and
private if an agency/organization or a company sets minimums vs.
absolute retention periods? Note: included in absolute would be
trigger/event based retention such as audit closure, termination of
contract, etc.
Laurie Carpenter, CRM
Compliance Manager
Koch Industries, Inc.
[log in to unmask]
-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]] On
Behalf Of Larry Medina
Sent: Wednesday, September 05, 2007 10:28 AM
To: [log in to unmask]
Subject: Re: Multiple years of records in the same box?
>
> I don't know about you, but for those of us in the public sector the
> retention period is an absolute not a minimum. If one is "keeping
> records a years (sic) or two longer than needed" then either the
> records program is not working or the retention scedule is wrong.
> Dick King, University of Arizona.
Hi Dick-
I think this is a distinct difference between the public sector and a
business. As we've discussed here many times in the past, the laws,
statutes, and regulations are but ONE consideration in establishing
retention periods, and in a Corporate or Business setting, yes...they
are what establishes the MINIMUM required period for retention.
There may be business (or other) needs that exceed those required
periods and a decision needs to be made as to any potential risks/costs
of retaining information beyond what is required, and if the benefits
outweigh the risks, then SOMEONE in the organization decides if the
information is retained
longer. As long as you formally document the decision, it's noted in
the
retention schedule, and you routinely apply it, there's typically not a
problem. It's when you "selectively apply" it that you have a problem.
Larry
--
Larry Medina
Danville, CA
RIM Professional since 1972
List archives at http://lists.ufl.edu/archives/recmgmt-l.html
Contact [log in to unmask] for assistance
To unsubscribe from this list, click the below link. If not already present, place UNSUBSCRIBE RECMGMT-L or UNSUB RECMGMT-L in the body of the message.
mailto:[log in to unmask]
|
