Jesse, just a few comments:

> In other words, if you can delete an email
according to your RRS after 2 years, because that's the reg reqt or the
statute of limitations relating to it, but you don't, where's the risk?
It's
not actionable after that, right?

Retention requirements don't necessarily have anything to do with
whether something is "actionable" as evidence. However, I would not
argue with the notion that retaining e-mail beyond retention periods can
be a pretty low risk activity in many, possibly most circumstances.

> But from any other perspective, this is truly an
honest request: why wouldn't the Google Gmail approach work?

At least from a public records perspective, there may be issues
involving alienation which, at a minimum, would require a potential
change in contractual language, with a subsequent impact on costs.

Dwight Wallis, CRM
Records Administrator
Multnomah County Fleet, Records, Electronics, Distribution and Stores
(FREDS)
1620 S.E. 190th Avenue
Portland, OR 97233
Phone: (503)988-3741
Fax: (503)988-3754
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