Hi Ann,
You can do your own "professional guesstimate" using my fool proof system. I
have guaranteed my production volume estimates within 10% for almost 25
years - successfully!
Just measure how many images (not documents) are within a *standing inch for
each record series, where you will find a lot of variation, then measure the
total linear inches on the shelves and multiply it out. Standing refers to
the compression of the records on the shelf.
I.e. Shelf = 42 inches - only 38 inches as the records stand on the shelf -
you have to leave room for handling, right? - most accurate when you sample
large volumes several times to get a good average. Huge differences over
historical time periods based on the type of paper used - from onion skin to
ledger - so watch for those types of breaks in each record series as well!
FYI - take particular care to look for the change in preparation
requirements - older records may not use staples as we know them, some have
locking ACCO fasteners in tri-fold folders and some may not be able to be
separated, because they are riveted together, without damage to the
originals. This is critical for several reasons - one is that it dictates
the type of scanning equipment that you must use, slows your production
process down to a crawl and blows the labor budget hugely.
The more consistency you find, the least cost you can anticipate. If you
have a huge variation in the type of records you need scanned you are
probably better off contracting with a service bureau for the backlog and
consider an electronic records management program for the future.
I have these estimating guidelines published on my web site under "Self-help
. Good luck and let me know if these suggestions help!
Janie Wait, CRM, MBA
President
Director of Marketing
Intermountain Record Center, Inc
3765 Airport Parkway, Casper, WY 82604
PO Box 2770, Mills, WY 82644
307-265-9553
307-237-8225
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www.intermountainrecords.com
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