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Subject:	Re: Retention of Certificates of Destruction and Supporting Documentation
From:	"Davidson, Christopher M." <[log in to unmask]>
Reply To:	Records Management Program <[log in to unmask]>
Date:	Fri, 28 Sep 2007 07:57:39 -0500
Content-Type:	text/plain
Parts/Attachments:	text/plain (20 lines)

We keep ours permanently so we can document that a record was approved
for destruction on a specific date in accordance with our schedules in
place at the time, in the event anyone ever comes looking for it.  

Without the documentation, all we would be able to say would be, "We
think we destroyed it, but we have no proof because we destroyed the
proof as well."  When the form is properly witnessed, it also documents
the actual destruction.  

Christopher M. Davidson, J.D.
334-353-6700
Senior Archivist
Bureau of Office Engineer
Alabama Department of Transportation

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