I found it interesting that the article points out the inadvisability of
keeping all emails "forever" due to the growing number of emails to be
sifted through during discovery.  John Isaza also mentioned this in one
of his sessions in Baltimore.  It is apparently becoming clear to many
attorneys (if not many IT departments) that a consistently applied
retention policy coupled with a documented and consistently followed
legal hold or eDiscovery policy is the best approach.  A very large
feather in the RIM cap.  We should jump at the chance to be the expert
at the table!

For those who missed John's session, his AIEF paper "Legal Holds for
"Anticipated" Litigation, New Case Developments to Determine Triggering
Events" is now available on the Foundation web site at
http://www.armaedfoundation.org/main.html.  This is a follow up to his
2004 paper "Legal Holds & Spoliation: Identifying a Checklist of
Considerations that Trigger the Duty to Preserve" which is also
available on the web site.  


Ginny Jones
(Virginia A. Jones, CRM, FAI)
Records Manager
Information Technology Division
Newport News Dept. of Public Utilities
Newport News, VA
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