Earl,
Have you been sitting under my desk?
Seriously, though...I have been voicing my considered opinion that the last 2 weeks of employment be spent sorting through desks and deploying their own stuff. So far I have successfully badgered 3 employees into leaving a clean desk. I wish I'd done it sooner.
I've just spent the last 2 weeks in our off-site archive/basement loading old employee boxes into my van and bringing them back to the office to the desks of whoever would know what to do with the stuff. Usually it's junk, but I have no authority to toss documents. I explain that I have no authority, and it really is part of their job to clear this mess up. Fortunately I have the support of the owners.
Joan Brunning-Symons
File Coordinator
<http://www.shindico.com/images/email/shindico_logo_emailSig.gif> Shindico Realty Inc.
200 - 1355 Taylor Avenue
Winnipeg, MB R3M 3Y9
Direct (204) 928-8218
Fax (204) 284-7115
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www.shindico.com <http://www.shindico.com/>
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-----Original Message-----
From: Records Management Program [mailto:[log in to unmask]]On
Behalf Of Johnson Jr., Earl
Sent: Friday, October 12, 2007 1:46 PM
To: [log in to unmask]
Subject: How do you handle records left behind by employees no longer
with the company?
Good afternoon,
This is a question that most of you may face, and that is what to do
with records (hardcopy, electronic, etc.) left behind by an employee who
has left the company. In theory it would be great if the departing
employee sits down with their manager and goes over and dispositions
their records before he/she leaves, but the reality is that everyone is
usually too busy for that to happen. The real world situation I've seen
in my experience is usually after the employee leaves the company,
his/her stuff gets packed up into boxes which will then sit (or moved)
around, or worse, gets transferred to offsite storage labeled as "John's
stuff!" Some companies may include as part of their exit process, a
question about outstanding records but that rarely reflects the kinds of
things that would be packed into boxes or files left on a computer.
Does anyone have any real world, workable ideas or solutions to
something like this? Something that works for both hardcopy records
left in a former employee's office or cubicle, and/or electronic records
left on their desktop or laptop computer?
Regards,
Earl Johnson, Jr.
Corporate Records Manager
Colonial Pipeline Company
Alpharetta, GA
Web: www.colpipe.com
E-mail: [log in to unmask]
Office: 678-762-2586
Fax: 678-762-2315
Cell: 404-402-4420
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