Good morning!

When we look in our records management software for a box that may be 
required by legal, tax, etc., we are at the mercy of the people who typed 
into the software what was in the box.  We have name ranges, batch number 
ranges, and so on in the contents field.  However, when we need to search 
for a specific name, or vendor, we often can't find it because we just 
don't know where to look, or which boxes may be applicable.

How are others handling this issue?  We've thought about requiring people 
to list all the vendors contained in a box in the contents field, but that 
could easily become overwhelming.  Same thing for a batch number 
range...although we COULD find a specific batch, we still don't know which 
batch goes with which vendor.

Thanks!

Kelly Hamilton
Records Specialist
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