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Subject:
Re: When we can't determine what's in a box
From:
Graham Kitchen <[log in to unmask]>
Reply To:
Records Management Program <[log in to unmask]>
Date:
Thu, 18 Oct 2007 10:37:01 -0500
Content-Type:
text/plain
Parts/Attachments:
text/plain (63 lines) 
I firmly believe that nothing should be sent to storage without being
classified according to the retention schedule.  If the department refuses
to classify it correctly, then they should trip over it in their own office
until they do.  If they need help, so be it, but don't let this storage
monster get away from you untamed.

As Jim says, your procedures should outline the procedure in such a way as
to make it very simple.

On 10/18/07, Mullen, James L (SN) <[log in to unmask]> wrote:
>
> On 10/17 Kelly Hamilton wrote:
>
> "When we look in our records management software for a box that may be
> required by legal, tax, etc., we are at the mercy of the people who
> typed into the software what was in the box."
>
> Perhaps your procedures, we call them Operating Instructions around
> here, should indicate the level of detail needed for data entry into the
> system.  Their personnel need to be trained in the level of detail
> needed to accomplish the objective.  If they refuse to cooperate, kick
> it up to the manager (ultimately the responsible party) with the
> explanation that expectations outlined on the procedures are there for a
> reason - so they - and other parties with the need to know - can find
> their stuff.
>
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
> Jim Mullen, Company Records Specialist
> Spirit Aerosystems Inc.
> Tech. Services & Process Config., Data & Records
> P.O. Box 780008, M/C K32-02
> Wichita, KS  67278
> (316) 526-0069
> [log in to unmask]
> ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
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-- 
Graham Kitchen
OTECH International
(866) 333-2015

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